| Hello? |
| Oh, hello. |
| I wanted to enquire about hiring a room in the Village Hall, |
| for the evening of September the first. |
| Let me just see... |
| Yes, we have both rooms available that evening. |
| There's our Main Hall - that's got seating for 200 people. |
| Or there's the Charlton Room... |
| Sorry? |
| The Charlton Room - C-H-A-R-L-T-O-N. |
| That's got seating for up to one hundred. |
| Well, we're organising a dinner to raise money for a charity, |
| and we're hoping for at least 150 people, |
| so I think we'll go for the Main Hall. |
| How much would that cost? |
| Let's see. |
| You wanted it for the evening of September the 1st? |
| Yes, that's a Saturday. |
| So from six pm to midnight |
| that'd be £115. |
| That's the weekend price, it's £75 on weekdays. |
| That's all right. |
| And I have to tell you there's also a deposit of £250, |
| which is returnable of course as long as there's no damage. |
| But we do insist that this is paid in cash, |
| we don't take cards for that. |
| You can pay the actual rent of the room however you like though - cash, credit card, cheque... |
| Oh, well I suppose that's OK. |
| So does the charge include use of tables and chairs and so on? |
| Oh, yes. |
| And what about parking? |
| Yeah, that's all included. |
| The only thing that isn't included is... |
| you said you were organising a dinner? |
| Yeah. |
| Well, you'll have to pay extra for the kitchen if you want to use that. |
| It's £25. |
| It's got very good facilities - |
| good quality cookers and fridges and so on. |
| OK, well I suppose that's all right. |
| We can cover the cost in our entry charges. |
| Right. |
| So I'll make a note of that. |
| Now there are just one or two things you need to think about before the event. |
| For example, you'll have to see about getting a licence if you're planning to have any music during the meal. |
| Oh, really? |
| It's quite straightforward, I'll give you the details later on. |
| And about a week or ten days before your event you'll need to contact the caretaker, that's Mr Evans, |
| to make the arrangements for entry - |
| he'll sort that out with you. |
| And do I give him the payment as well? |
| No, you do that directly with me. |
| Right. Now is there anything I need to know about what happens during the event? |
| Well, as you'll be aware, of course the building is no smoking throughout. |
| Of course. |
| Now, are you having a band? |
| Yes. |
| Well, they'll have a lot of equipment, |
| so rather than using the front door they should park their van round the back |
| and use the stage door there. |
| You can open that from inside but don't forget to lock it at the end. |
| OK. |
| And talking of bands, I'm sure I don't need to tell you this, |
| but you must make sure that no one fiddles about with the black box by the fire door - |
| that's a system that cuts in when the volume reaches a certain level. |
| It's a legal requirement. |
| Sure. |
| Anyway, we want people to be able to talk to one another |
| so we don't want anything too loud. |
| Oh, that reminds me, we'll be having speeches. |
| Are there any microphones available? |
| Yeah. Just let the caretaker know, he'll get those for you. |
| Right, now when the event is over we do ask that the premises are left in good condition. |
| So there's a locked cupboard |
| and you'll be informed of the code you need to open that. |
| It's got all the cleaning equipment, brushes and detergent and so on. |
| Right. |
| So what do we need to do after everyone's gone? |
| Sweep the floors I suppose? |
| Well, actually they have to be washed, not just swept. |
| Then you'll be provided with black plastic bags, |
| so all the rubbish must be collected up and left outside the door. |
| Of course. |
| We'll make sure everything's left tidy. |
| Oh, and I forgot to ask, |
| I presume we can have decorations in the room? |
| Yes, but you must take them down afterwards. |
| Sure. |
| And the chairs and tables should be stacked up neatly at the back of the room. |
| I'll make sure I've got a few people to help me. |